Administrative Coordinator

first_img Twitter Salary Not Specified Salary Not Specified Business & Administrative Affairs Administrative Not specified Full Time jobs in Baltimore Save Administrative Coordinator Johns Hopkins University Save Administrative Coordinator School of Medicine -East Baltimore Campus Johns Hopkins University Facebook Maryland, United States Administrative Coordinator GeneralSummary/PurposeThe Administrative Coordinator providesadministrative support to the Administrative Director, MD/PHD&XDBio[BG1] and theoperations of the MD/PHD and the XDBio programs. The twodegree-granting programs engage faculty, staff, and studentsthroughout the Johns Hopkins University School of Medicine(JHUSOM), and the Administrative Coordinator interacts with andsupports all stakeholders.The Administrative Coordinator reports to theAdministrative Director, MD/PHD & XDBio and works closely withfaculty, staff, and students throughoutJHUMSOM.Specific Duties &ResponsibilitiesAdministrative -Receive and welcome all visitors to theMDPHD/XDBio office – including faculty, staff, andstudentsTriage incomingcommunications (calls, emails, letters) to include responding toquestions and/or referring/transferring to appropriate staff orofficesMaintain office andkitchen inventory, to include tracking and purchasinginventoryMaintain officeequipment, to include arranging for repair and maintenance ofequipmentProcess accountingtransactions, to include online check requests, reimbursement forstudents and faculty, managing petty cash,etc.Develop andmaintain MDPHD and XDBio contact lists and listservs (to includestudents, faculty, and departmentcontacts)Assist eachprogram’s admissions director/staff with processing applications(develop agendas, set up meetings, prepare and distributeapplication packets, record decisions, keep minutes,etc.)Develop andmaintain student databases, including prospective studentdatabasesAssist in thepreparation of NIH MSTP Training Grant, including but not limitedto gathering data, generating narratives and tables, editingcontent, and formatting documentsAssist indeveloping annual reports for NIH and other stakeholder, includingbut not limited to gathering data, generating narratives andtables, editing content, and formattingdocumentsSupport all programevents (such as program retreats, interview events, Herlong Rounds,journal clubs, welcome reception for new students, program facultymeetings, admitted student activities, Second Look, etc.) toinclude issuing invitations, managing RSVPs, creating attendancelists, securing space, coordinating transportation, scheduling AV,ordering food, distributing materials, managing videoconferencing,etc.Assist withdeveloping marketing materials (flyers, social media posts,etc.)Distributemarketing materials asappropriateBudgetary –Create and maintain budget tracking and filingsystems for General Funds, F30 fellowships and philanthropicaccounts, to include monthly budget to actual analysis and accurateallocation of costs among accounts. Research discrepancies and,with the Administrative Director, developsolutions.Run and disseminatemonthly and quarterly budget reports for AdministrativeDirectorPrepare periodicreports identifying trends in revenue andexpensesProcess payroll forall students of MSTP and XDBio programs, to include initial supportand changes during the yearTrack expiringpayroll funding sources and secure updated sources fromdepartmental contacts to ensure no break inpayProcess expensereimbursements for students, Office staff, and programfaculty/staffRun and reviewpayroll reports; identify and research discrepancies; withAdministrative Director, correct discrepancies; identify processimprovements to avoid futurediscrepanciesMinimum Qualifications(Required)High School Diploma/GED.Three (3) years relatedexperience.Additional education may substitute for requiredexperience, to the extent permitted bytheJHU EquivalencyFormula: 30undergraduate degree credits (semester hours) or 18 graduate degreecredits may substitute for one year of experience. For jobs whereequivalency is permitted, up to two years of non-related collegecourse work may be applied towards the total minimumeducation/experience required for the respectivejob.PreferredQualificationsAssociates or Bachelor’s Degreepreferred.Experience with SAPpreferred.Special Knowledge, Skills, andAbilitiesThe ideal candidate will have a combination of thefollowing:Proficiency in Microsoft Office Suite (Excel,Word, PowerPoint, Adobe, and Outlook).Ability to workindependently and as part of ateamDemonstratedability to maintain high degree ofprofessionalismStrongorganizational skills and attention todetail.Excellentinterpersonal skillsExcellent writtenand oral communication skillsExperience managingvideoconferencing (for example, scheduling Zoom or Team meetings,setting up break out rooms, etc.)Demonstratedability to work positively and collaboratively with a wide range ofindividuals, including students, senior executives, faculty, staff,vendors, etc.Demonstratedability to work with confidential material and maintainconfidentialityDemonstratedability to work with databases and software; computersavvy. Business & Administrative Support Administrative Not specified Full Time jobs in Baltimore Administrative Coordinator You need to sign in or create an account to save Salary Not Specifiedcenter_img Maryland, United States Administrative Administrative Not specified Full Time jobs in Baltimore Johns Hopkins University Classified Title:Administrative CoordinatorWorking Title: Administrative Coordinator​​​​​Role/Level/Range: ATO 40/E/02/OEStarting Hourly Pay Rate Range:$17.42 – $23.95/Commensurate with ExperienceEmployee group: Full TimeSchedule:Monday – Friday, 8:30am-5pm /Exempt Status: Non-ExemptLocation:04-MD:School of Medicine CampusDepartment name: 10003457-SOM Admin Grad Aff Med ScientistTrngPersonnel area: School of MedicineThe successfulcandidate(s) for this position will be subject to a pre-employmentbackground check.If you are interested inapplying for employment with The Johns Hopkins University andrequire special assistance or accommodation during any part of thepre-employment process, please contact the HR Business ServicesOffice [email protected] For TTY users, call via MarylandRelay or dial 711.The followingadditional provisions may apply depending on which campus you willwork. Your recruiter will adviseaccordingly.During the Influenza (“theflu”) season, as a condition of employment, The Johns HopkinsInstitutions require all employees who provide ongoing services topatients or work in patient care or clinical care areas to have anannual influenza vaccination or possess an approved medical orreligious exception. Failure to meet this requirement may result intermination of employment.The pre-employmentphysical for positions in clinical areas, laboratories, workingwith research subjects, or involving community contact requiresdocumentation of immune status against Rubella (German measles),Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B anddocumentation of having received the Tdap (Tetanus, diphtheria,pertussis) vaccination. This may include documentation of havingtwo (2) MMR vaccines; two (2) Varicella vaccines; or antibodystatus to these diseases from laboratory testing. Blood tests forimmunities to these diseases are ordinarily included in thepre-employment physical exam except for those employees who provideresults of blood tests or immunization documentation from their ownhealth care providers. Any vaccinations required for these diseaseswill be given at no cost in our Occupational Healthoffice.Equal OpportunityEmployerNote: Job Postings are updated daily and remain online untilfilled.EEO is theLawLearn more:https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf You need to sign in or create an account to save Share You need to sign in or create an account to save More searches like this Administrative Coordinator LinkedIn Apply(This will open in a new window from which you will be automatically redirected to an external site after 5 seconds) Save Administrative Coordinator The successful candidate(s) for this position will be subject to apre-employment background check.If you are interested in applying for employment with The JohnsHopkins University and require special assistance or accommodationduring any part of the pre-employment process, please contact theHR Business Services Office at [email protected] For TTYusers, call via Maryland Relay or dial 711.The following additional provisions may apply depending on whichcampus you will work. Your recruiter will adviseaccordingly.During the Influenza (“the flu”) season, as a condition ofemployment, The Johns Hopkins Institutions require all employeeswho provide ongoing services to patients or work in patient care orclinical care areas to have an annual influenza vaccination orpossess an approved medical or religious exception. Failure to meetthis requirement may result in termination of employment.The pre-employment physical for positions in clinical areas,laboratories, working with research subjects, or involvingcommunity contact requires documentation of immune status againstRubella (German measles), Rubeola (Measles), Mumps, Varicella(chickenpox), Hepatitis B and documentation of having received theTdap (Tetanus, diphtheria, pertussis) vaccination. This may includedocumentation of having two (2) MMR vaccines; two (2) Varicellavaccines; or antibody status to these diseases from laboratorytesting. Blood tests for immunities to these diseases areordinarily included in the pre-employment physical exam except forthose employees who provide results of blood tests or immunizationdocumentation from their own health care providers. Anyvaccinations required for these diseases will be given at no costin our Occupational Health office.Equal Opportunity EmployerNote: Job Postings are updated daily and remain online untilfilled.EEO is the LawLearn more:https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdfImportant legal informationhttp://hrnt.jhu.edu/legal.cfm Maryland, United States Similar jobslast_img read more